As much as we’ve moved toward the digital office, paper documents are still a necessary element of most businesses. However, many business owners are shocked when they learn how much they’re actually spending on managing their print.
The fact is, haphazard printing practices and wasteful habits can lead to a significant drain on your profits. Here are some tips to help you reduce your printing costs.
Upgrade Your Print Fleet – Buying or leasing a new printer might not seem like a way to cut costs, but the right printer can streamline your operation and significantly reduce waste, and your costs. For example, if you’re currently spending money on extensive maintenance, you’re not only losing money having your printers serviced, you’re also losing time and impacting productivity when they go down.
Reduce Office Supply Needs – An unmanaged print environment can be very costly. Toner, paper, and other supplies can pile up, unused and sometimes even unnecessary. Especially if your employees don’t keep track and order more when it’s not needed. This is common in offices with multiple devices, different models, and brands. Having a dedicated printer management system can help make your spending more efficient. By having a point person who is responsible for ordering allows you to more effectively keep track of your spending and materials usage.
Improve and Streamline Your Administrative Workflow and Processes – How often are documents printed, left in the printer, lost, then reprinted? If your team is printing documents from their desk and becoming distracted before they retrieve them, needing reprinting can cost you, and create security issues if it’s sensitive information. Strategically positioning your printer can help you save time and money while boosting security.
Are you ready to learn more? Give us a call and let us show you how implementing a document management system, or engaging a Managed Print Services provider can help you significantly lower your print costs.