Cut Costs With Your Scanner

In today’s competitive market, every business is looking for ways to cut costs while increasing productivity. It can be a tall order, but you need look no further than your print environment to uncover significant savings. If you expand your understanding of what a scanner is, and what it can do, you can cut print costs significantly. A majority of businesses are still reliant on paper documents. Using your scanner can cut your print and consumables costs, making document sharing easier and more efficient and more!

A recent IDC survey found that 21.3% of productivity loss revolves around documents. Everything from finding a document, to sharing and collaboration can impact your team. Read on and learn how to improve your productivity and cut costs with these scanning tips.

1. Scan to Email – Scan to email allows you to scan a document directly to email and send it directly to a recipient. When they receive your scan, they can open, view and save the document. This process uses protocols like SecurePDF to secure your data from prying eyes!
2. Scan Safely – Multifunction printers (MFPs) enabled with Xerox ConnectKey technology provide end-to-end scanning and encryption. Users can encrypt and password protect data using Scan to Email service. ConnectKey technology ensures secure external email by encrypting data between MFPs and externally hosted mail servers.
3. Mobile Scanning – The Xerox Mobile Link App allows you to scan or fax directly from your device by connecting with Xerox ConnectKey enabled MFPs. You can also send documents to the cloud and print from there. Additional options allow you to scan or prnt from your device directly, without connecting to a network!
4. Scan and Store Documents – Studies have shown that professionals spend up to 50% of their time searching for documents and information and it takes an average of 18 minutes to find a single document. ConnectKey-enabled MFPs can reduce document search times significantly. OCR (optical character recognition) scanned documents are searchable, centrally stored and accessible with a click of the mouse. This can simplify workflows, save time, save money and improve productivity!

Your scanner is one of the most valuable devices in your office. With Xerox ConnectKey technology you can create digital files that save time, are easily searchable, sharable, and can be stored on the cloud for easy access on any device, anywhere, anytime!