The print demands of non-profit organizations are high, and this can sometimes create a conflict when it comes to cost cutting. The typical NPO often has a number of different print devices (often donated) spread throughout the office and very little understanding of their actual cost-per-page. Often print needs for NPOs run the gamut from internal memos to creating high-end marketing materials.
It’s a balancing act between measuring costs, versus ease of use and functionality. Partnering with a Managed Print Services (MPS) provider can help NPOs get their costs under control and the most value out of their existing printer fleet by focusing on current technology, streamlining workflows, and increasing efficiency and productivity all with an eye to cutting print expenses!
The Challenges NPOs Face in Today’s Economy
In today’s challenging economy, many NPOs are facing funding challenges and budget cutbacks. Budgets can fluctuate and be unpredictable. Many NPOs are operating on a shoestring and have few opportunities to control costs; add to this challenge under-utilized and often outdated and inefficient technology.
The Benefits of MPS
Managed Print Services can help you to get your print costs under control. In fact, typical savings run around 30%. Along with these savings, MPS can help you to develop and maintain predictable, realistic budgets while controlling costs.
An MPS provider will start by assessing the current state of your print environment to help you determine your cost-per-page for each device, then will optimize your fleet to make it more user friendly and efficient. Their goal is to keep your print fleet running smoothly, which is extremely important when budgets are tight and every dollar counts. You’ll also have a single point of contact for all of your needs including consumables, service, support and billing questions.
In today’s interconnected world, security needs to be a concern for every business whether for profit, or non-profit. MPS can help you to improve the security of your organizational and membership data. Options like document digitization can improve workflow, increase data security, improve efficiency and lower document management costs.
Partnering with a professional Managed Print Services Provider is a smart business decision that will pay dividends immediately and over the long haul, especially in a world of tight budgets! If you’d like to learn more, give us a call and we’ll see if your organization qualifies for one of our non-profit programs!
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