Did you know that the cost of print can make up as much as 15% of your total expenses? Most businesses don’t realize how much they are spending on their print environments. Fortunately, there are easy ways to pare down your print costs.
- Reduce paper and toner use. The most obvious solution is also the most effective. The less you print, the more money you’ll save. Consider setting your default to double-sided printing to save on paper use. Printing in black and white instead of color, and using draft-mode printing where possible can also help save money. Overall the goal is to be more mindful, printing only what you absolutely need, and using appropriate settings for each document.
- Preview your printing. Too often, people hit print without first looking at the print preview. The wrong font, misaligned margins, or other errors can easily be caught with a quick look at the preview before you press print. Get in the habit of reviewing your document first to avoid wasting paper.
- Buy an efficient printer. The printer that you’re using also factors into how much you’re spending on print. An energy-efficient printer can help keep your costs in check. Be sure to factor the costs of toner and maintenance into your cost analysis before buying a new printer.
- Use the cloud. In today’s office, many prints are made simply out of habit rather than necessity. By uploading documents into the cloud instead, employees can easily access and edit them. Converting to digital documents is easier than ever with today’s multifunction printers with digital workflow technologies. By converting documents to digital, you can avoid printing in many situations, significantly reducing your costs.
Printing is a major expense for many businesses, and it often goes unchecked. By being mindful about your printing, switching to digital documents, and using toner-saving default print settings, you can make a serious dent in your print spending, boosting your bottom line. Contact us to learn more.