It seems like every day we’re reading about another data breach where a company has lost valuable customer data to a hacker. Banks and insurance companies are natural targets, but the fact is every business maintains information that could be valuable to criminals. If you maintain payment records, employee data or customer information you have something criminals want.
The threat extends beyond large corporations; it’s estimated that 60% of targeted attacks hit small and mid-sized businesses. This is especially troubling if you don’t have the resources or knowledge to implement the necessary countermeasures.
Here are several simple, inexpensive techniques you can use to proactively protect your business from the danger of data breach:
1. Move Beyond Paper to Digital Records
Paper documents put your information at risk. An invoice left on a desk or customer records kept in an unlocked file cabinet can disappear without a trace. Add to theft the dangers of fire, flood or simple human error and you can see the dangers. Digitizing records helps to mitigate these threats. Digital records allow for easier control and enhanced security not to mention cutting costs and increased efficiency. The time saved by automating tasks like manually processing paperwork can be put to better use on mission critical tasks.
2. Secure All Devices
While digital files are safer than paper, they’re not inherently secure; you still need to take the appropriate precautions. It’s shocking when you realize how much information can be recovered from an old device or hard drive. Couple this with lost or stolen devices and an increasingly mobile workforce and you can understand the need for data encryption and proper disposal of decommissioned drives and devices.
Protecting mobile devices can be accomplished through data encryption or a mobile device management solution that enables remote deletion in the event of theft or loss. One often-overlooked security concern is sitting in the middle of your office; your networked print device! Fortunately, password protection, hard drive encryption and data overwrite can make securing these devices a simple and inexpensive process.
3. Limit Unsanctioned Access
Physical theft is a major threat that is often overlooked. In reality, the easiest way for a criminal to gain access to your company data is to walk into your office and leave with what they need in hand. Be sure to lock filing cabinets and rooms that house sensitive data, and only give keys to trusted employees. Don’t leave your mobile devices such as laptops and tablets on your desk at the end of the day; keep them locked in cabinets or drawers when not in use.
Today, businesses of all sizes must take a proactive approach to security. Simple changes like these can help you secure your office, data and devices. It’s a smart business practice that will provide you with peace of mind.
If you’d like more information on how to keep your company’s data secure, you may enjoy these blogs:
4 Effective Ways to Protect Your Wireless Printer
Simple Steps to Prevent Malware Attacks
Six Best Practices for Creating a Strong Password
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