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document management

Why You Need Digital Document Management | Hughes Office Equipment

Why You Need Digital Document Management

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Do you spend time every day looking for information? A recent McKinsey report found that your employees spend an average of 1.8 hours searching for information each day. That’s 9.3 hours per week! Today, information retrieval can be easy. It doesn’t have to mean 10 hours of lost productivity every week! A digital document system organizes…

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Exploring the Benefits of Document Management , Hughes Xerographic

Exploring the Benefits of Document Management

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Today, with increasing regulation, paperwork, due dates, report and audits, managing paper is a challenge for many businesses. As a result, more companies are turning to electronic document management systems and automating business processes. As companies shift towards managing more work with fewer employees, these tasks can become overwhelming with lost documents, valuable employee time…

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Three Reasons for a Document Management Strategy, Hughes Xerographic

Why Your Business Needs a Document Management Strategy

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In business, you deal with paper every day. Whether it’s invoices, forms, contracts, or work orders, as your business grows so does the paperwork. Add to this document storage and retrieval issues, increased costs and ineffective collaboration that paperwork brings and you will start to see your team’s productivity lag as more and more time is spent…

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Preparing Your Business – Data Backup and Disaster Recovery

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Today, most companies would grind to a halt without the key data, records and documents needed for day-to-day business. Even though services like the cloud and Managed IT have made technology much more reliable, outages can still happen and they can wreak havoc on your business if you’re unprepared. The Dangers of Technology Failure Think…

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Are SMBs Ready to Realize the Benefits of Managed Print Services?

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As an small business owner in today’s day and age, you have a myriad of challenges to tackle. One challenge that often gets put to the bottom of the priority list is an unmanaged print environment. However, considering that print is often the third highest expense that businesses face, it’s worthwhile to take a deeper look at this…

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An Online "File Cabinet" Can Save You From Disaster, Hughes Xerographic,, Bellaire, OH

A Digital “File Cabinet” Can Save You From Disaster

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Ask any library that houses rare, historical documents like old newspapers, letters or manuscripts – those paper copies don’t last forever. Paper is fragile, prone to rips, bends, fading and the ravages of disasters like fire or flood. Now consider all the paper residing in the typical SMB file cabinet (more likely cabinets, as companies…

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How Managed Print Services Can Help Your Non-Profit Organization, Hughes Xerographic, Bellaire, OH

How Managed Print Services Can Help Your Non-Profit Organization

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The print demands of non-profit organizations are high, and this can sometimes create a conflict when it comes to cost cutting. The typical NPO often has a number of different print devices (often donated) spread throughout the office and very little understanding of their actual cost-per-page. Often print needs for NPOs run the gamut from…

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4 Benefits of Partnering with a Managed Print Services Provider

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Is your in-house IT department spending too much time dealing with non-technical tasks such as troubleshooting a printer? It’s estimated that 40 to 60 percent of IT help desk calls are print related. This means that your IT staff is not able to give their full attention to mission critical priorities, such as revenue generation, customer acquisition and driving…

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Do You Know Your Cost of Printing? The Truth About Hidden Costs

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Businesses are constantly looking for ways to run more efficiently, cut costs and increase productivity. One area that is often overlooked is the office print environment. It’s estimated that 90% of all North American companies do not know how much they are spending on print. The truth is an unmanaged print environment could be costing your business thousands of…

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How Strategically Placing Office Equipment Can Improve Workflow

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Proper placement of office equipment can help remove bottlenecks, improve efficiency, increase productivity and reduce your costs.  Here are some tips for maximizing the ergonomics of your office print environment to immediately improve workflow. Start By Asking Questions Start by analyzing your existing layout. Asking these questions can help you understand your current situation: How much…

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