For many of us, it’s been a while since we’ve been to the office, turned on the lights, and got things humming again. For many, their print environment is the engine that keeps day to day business running. As we move towards reopening, it’s important to take care of some basic printer maintenance before jumping in.
Did you know that long periods of inactivity can wreak havoc on your print devices and MFPs? Many of us, shut down since March, are experiencing first hand, the effects of the COVID-19 crisis on our equipment. Since March, our office printers have been sitting around idle, in less than perfect environments causing several issues including:
- Dry ink can clump, compact or solidify.
- Paper can become damp, other media can become damaged. This can cause poor image quality, and increased paper jamming.
- Many companies use Windows OS. Systems that have been turned off for a period of time, once restarted, often have issues with Windows OS trying to update in the background. This can cause performance issues like network slowdowns.
Avoiding Common Problems
Avoiding common problems often begins by visiting the manufacturer’s website to see if they offer tips for maximizing your print devices. Make sure to check for your specific model. Look for articles, tips, or best practices.
As a general rule, here are the steps to START your devices and ensure proper printer performance:
Stabilize your print environment. Make sure the temperature and humidity are in the manufacturer’s recommended range.
Turn on your printer, then your digital front end, if there is one.
Allow the printer to warm up. Check for any messages and follow all the prompts.
Replace any media or paper that appears to be damp, wrinkled, or damaged.
Test your printer’s performance by running a few jobs or test prints.
Knowing how to take care of your devices is important especially after a prolonged shutdown like we’ve all experienced thanks to COVID-19. Make sure you regularly monitor developments and guidance from governments and public health organizations regarding employee safety and devices.
If you’re not sure how to get re-started, give your Hughes rep a call. We’re always happy to answer any questions that you might have and can help you to take the proper steps to get back to work, productively, efficiently, and most importantly, safely!