Do you have an accurate understanding of what your business is paying in printing costs? For most organizations, printing is the third largest operating expense behind payroll and rent. If you don’t have a clear picture of what you’re spending on print-related costs, this expense can be detrimental to your bottom line.
Fortunately, partnering with a Managed Print Services provider will make you aware of inefficiencies in your print environment and they’ll offer solutions on how to correct them. By helping you to eliminate these inefficiencies and ensuring that you have the right print technology in place to serve your needs, a Managed Print program can help you to reduce your printing costs by as much as 30 percent.
Here is how your business can realize cost savings with a Managed Print program:
- Conduct a Print Assessment to Understand Printing Costs – In order to reduce printing costs, you must first understand what you’re currently paying. With a Managed Print program, a print assessment will be completed to make you aware of your actual print-related expenses and identify opportunities for cost savings. A Managed Print Services partner will make you aware of solutions to address inefficiencies in your print environment, which can offer significant savings.
- Design the Optimal Print Environment – A print assessment will take into account how your employees are using print devices in the workplace, their printing needs, and where they are located in relation to print equipment to help you to design the optimal print environment with the right devices in place.
- Use the Right Print Devices – If your workplace is full of desktop printers, you’re paying too much for print-related expenses. It would be beneficial for your organization to consider upgrading to a multifunction device that offers the ability to print, copy, scan, and fax all from one piece of equipment.
- Control the Procurement of Print Supplies – Many organizations don’t mange the procurement of print-related supplies from a central location, which can cause printing costs to spiral out of control. A Managed Print program will handle this responsibility for you, which can create immediate cost savings.