Signs That it’s Time to Upgrade Your Copier

The office copier is an essential piece of equipment, serving as a hub for copying, printing, faxing and scanning. For many companies the decision to upgrade is difficult, trying to balance budgetary needs with functionality. Many companies hold onto their copiers for too long, sacrificing efficiency and quality.

Here are some key signs that it’s time to replace your office copier:

• Reduced Efficiency – When your copier is holding up your workflow, it’s time to consider getting new equipment. Newer technology is more efficient, allowing jobs to be completed in a fraction of the time.
• Not Meeting Business Goals – Your copier may have been right for you when you purchased it, but your business needs may have changed and grown over time. If your copier is not allowing you to perform certain tasks, or is slow at performing them, you may benefit from replacing your copier with a newer model.
• Security Risks – All-in-one copiers contain hard drives which must be protected against security risks. If your copier is not equipped with security features or only has outdated security methods, you need to upgrade to maintain the integrity of your office network.
• Excessive Spending – Older model copiers may be costing you more than is necessary. Finding or repairing parts can be difficult and more expensive, while a lack of energy efficiency can be driving up your bills. Newer models save energy, need less maintenance, and may serve more of your business needs.
• Old Equipment – Studies show that by the 10-year mark the cost of keeping your old copier outweighs the cost of buying a new one. However, many experts recommend replacing your copier at least every five years. This allows you to maximize your cost benefit and take advantage of rapidly changing technology.

While replacing your copier may seem like an unnecessary expense, there are many benefits to newer office equipment. Over time you can save money, reduce the need for maintenance and improve productivity. Take the time to periodically assess your copier to make sure it is still meeting your needs and upgrade when you see several of these red flags.