Document Security and the Multifunction Printer, Hughes Xerographic

Document Security and the Multifunction Printer

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Security breaches are becoming commonplace these days, drawing attention to the vulnerabilities your business may have. However, when it comes to security, many businesses overlook the multifunction printer. Today’s MFPs are more than just printers; they’re fully-networked devices, open to hacking through your network just like any computer, and if not secured properly can be an easy access point to hackers.

When it comes to protecting your data and network, here are some areas to consider:

  • MFP Security – To secure the MFP on your network, the first place to start is with the printer itself. Rather than allowing open access, the use of swipe cards, passwords, or features such as secure print can restrict access to the printer. Additionally, these can be used to grant varying level of access, ensuring that only properly authorized users can access the most sensitive information.
  • Mobile Security – Mobile devices pose their own unique set of risks. To safely implement mobile printing, be sure user authentication protocols are in place and that your mobile device policy is written with security in mind.
  • Hard Drive – MFPs have hard drives that store data not only during the print job, but after. It is therefore essential that your MFP utilizes encryption software to reduce the risk of data theft both from the hard drive itself and during data transmission. Hard drives should be regularly wiped clean, along with data logs. At the end of the printer’s life, the hard drive must be fully wiped up to industry standards to maintain compliance.
  • Network Security – Your network is only as secure as your weakest device. Encryption, firewalls, authentication, and security protocols should all be in place to secure not only your MFP but all the devices on your network. By firming up your network security, your printer security will also be enhanced.

Today’s MFPs are fully-networked devices integral to your network. By securing elements of your printer itself as well as ensuring that your network security protocols are up to date, you can reduce the risk of your printer compromising your data.

If you enjoyed this blog, here are a few more you might like:

 Simple Steps to Prevent Malware Attacks

Topics You Need to Cover in Your IT Security Policy

Six Best Practices for Creating a Strong Password

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