Identify the Turkeys in Your Office and Take Control Over Office Printing Mistakes

Printers and consumables, along with other miscellaneous office supplies, are all necessary costs of doing business, but that doesn’t mean these costs can’t be kept under control. While it’s easy to keep track of items like staplers or binders by keeping them under lock and key, it’s a little more complicated with printing. The average office worker doesn’t give much thought to the price of each copy and print they make, or what they could be doing differently to save their company money on printing costs, but you can quickly identify these office turkeys with a comprehensive print assessment. Once the following common printing mistakes are brought to light, print management solutions can be implemented, and the savings can begin.

5 Common Office Printing Blunders

1. Color vs. Black and White. Printing in color, when black and white will do, is a waste of money: color copies and prints can be 10 times as expensive as black and white. The solution? Set your printer defaults to black and white printing, which will force employees to use that setting first.
2. Failing to reduce large image files. Graphic intensive documents, such as PowerPoint slides, can break the bank, as these toner heavy impressions use far more than the five percent page coverage you were quoted by the toner manufacturer. Print management solutions include printing 4-6 of these slides on one page, and in black and white, to keep toner costs down.
3. Printing, when scanning will do. Let the recipient decide if your document is worth printing by sending it digitally. Fact: up to 17 percent of printed documents are never used.
4. Throwing cartridges in the trash. Recycling toner cartridges can be just as easy as recycling paper; ask about recycling options that can make your office the greenest one on the block.
5. Using up all the toner.  Running out of toner causes unnecessary downtime, but can be avoided with print management solutions such as software that gives toner and service alerts.  This will help you stay ahead of problems and keep your business up and running.

Be Thankful 

Fortunately, print management solutions, starting with an assessment of your current print volumes and costs by user, can help pinpoint the turkeys in your office. Once these issues are identified, an effective print strategy can be employed, increasing both productivity, and your bottom line, and giving you something extra to be thankful for this holiday season, and throughout the year.

To find out how much your business is currently spending on print, click here for your free print assessment: