The Benefits of Managed Print Services For Law Firms | Hughes Office Equipment

The Benefits of Managed Print Services For Law Firms

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Most law firms rely heavily on print output for their day-to-day operations. The average law firm prints legal filings, contracts, courtroom exhibits and transcripts, depositions, trusts, wills, and much more. Often this material is time sensitive, needs to be delivered to clients, or presented at trial.


Printing is expensive for any business, however, it’s even more so for law firms. According to an ALL Associates Group survey, print accounts for 13.7% of annual revenues for the average law firm, double the cost of all other industries.

To stay current with print technology requires major capital expenses. An ABA Legal Technology Survey found attorneys spend more per year on hardware, including printers than on software.

What Are Your Actual Print Costs?

Many firms actually have no idea of their actual annual print costs. This can be especially problematic for a large practice that needs to accurately track costs and bill clients. According to industry trade groups, over 85% of print output is client-related and billable.

Managed Print Services offer solutions to manage, track and control print costs, technology, workflows and processes for law firms. With an often diverse fleet of devices, many firms struggle with redundancy and duplicated costs. Managed Print Services addresses and can eliminate these issues.

Here are three key ways MPS can save your firm time and money.

  • Security– Legal firms must maintain confidentiality. That means having security protocols in place to protect information in house and in transit. MPS can enhance security with solutions like user authentication, at-device printing and auditing.
  • Analysis– Many firms have outdated technology, idle printers or redundancy. An MPS assessment measures the current state of your print fleet and offers recommendations to retire outdated devices, upgrade and streamline workflows for better efficiency and lower costs. Automated, centralized billing codes and functions can increase billing accuracy.
  • Auditing and Controls– In the legal world, practices are regulated and proof of compliance is required. MPS can set systems in place to automate gathering compliance-related data and generate reports for you, your clients and regulators.

Managed Print Services can control your print costs, manage your technology, and remove printer repairs and maintenance out of your IT team’s hands, freeing their time to focus on core business initiatives. If you’re ready to learn more about the benefits of a Managed Print Services solution, call today and schedule a free print assessment to get started.

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