One of the easiest ways to increase your company’s profits is by reducing waste, but where should you start, and more importantly, where should you stop? Few people think about controlling office print activities, as printing is not only a necessary part of doing business, but nearly impossible to control. Trying to decipher the true cost of printing in your office may seem like a terrifying task, but one worth doing. Once you know who is printing, how much, and whether it’s in color or black and white, you can begin to modify office print behaviors, implement print management strategies, and start saving; take a look at these frightening facts for more inspiration.
- The sky may be the limit. Print costs can spiral out of control in the absence of print rules and regulations, with each employee adding to the company tab each time they print a document. Depending on your choice of equipment and toner coverage, each color document can cost as much as a dollar to print.
- Print costs may be swept under the rug. Approximately 40 percent of print-related materials are purchased without prior approval. In an effort to save money, inexpensive printers may be purchased from big box retailers but the sticker shock comes later in the form of pricey consumables. These additional costs are often hidden within departmental budgets and remain undiscovered.
- Controlling office print behaviors can help save the environment. Used print cartridges, such as those used in a laser printer, can take over one thousand years to decompose in a landfill. Between 60 and 80 percent of used print cartridges wind up in the trash, but your MPS provider can help to reduce waste, and your impact on the environment, by implementing a formal recycling process in your office.
Failing to track office print activities can be scary business. A Managed Print Service (MPS) provider can help with a complimentary print assessment, which can quantify, and define current office print behaviors and their associated costs. An assessment is fast and easy, and is the first step to controlling office print practices, increasing productivity, reducing waste, and increasing your bottom line.
To find out how much your business is currently spending on print, click here for your free print assessment: