If you’re like most business owners you spend your time running your business not thinking about your print environment. That is, until there’s a problem. But the fact is, if you’re working with outdated technology you could be leaving cost-cutting, productivity-boosting options on the table. Even worse, you could be opening your company up to security issues.
It might be time to consider upgrading your print equipment. Here are some clues that it might just be time replace your printer.
Your print costs are higher than they should be. There are plenty of opportunities to cut costs without limiting your print output. If your organization is relying on older printers they may no longer be meeting your needs. If this sounds like your business, consider replacing outdated devices with newer, energy efficient, advanced workgroup devices.
It doesn’t offer the latest security features. A 2017 smallbiz.com report found that 43% of cyber attacks target small businesses. One of the major vulnerabilities? The office printer. If your printer doesn’t offer these features it’s time to upgrade:
- Authentication – Users must input a PIN to output a document. No more sensitive documents lying around the printer.
- Print Encryption – Data is encrypted when it is sent to the print device.
- Password Protected Scanning – Smart multifunction printers allow password protection of PDFs so only the right people have access to the data they need.
It doesn’t improve workflows or productivity. The right device should help to streamline document workflows and improve productivity. Many new devices use app technology to boost productivity and make printing simpler and faster.
It’s not cloud compatible or mobile ready. To be productive today means your team must be able to connect to any device, anywhere, at anytime. The latest mobile print solutions offer cloud based storage and make mobile printing fast and easy.
It hasn’t grown with your needs. If you want to grow your business, you need an multifunction printer that can grow with you. Look for features like remote scanning using smart devices and mobile tools to enable your team, clients, or visitors to print from their devices without a network connection. Other features like enhanced security, automated upgrades, and mobile solutions mean that your printer will grow with your business.
Want to learn more? Contact us at Hughes Office Equipment and let us show you how to boost productivity, cost costs, and grow your business.