Many businesses have no idea what their true printing costs are, or how they may be affecting their bottom line. When you consider supplies, maintenance, and repairs, if left unmanaged, these costs could go unnoticed. And this can make budgeting for print virtually impossible.
Managing Print Supplies
Without a print policy in place (a set of rules and guidelines that outline your expectations for printing in the office) you could be duplicating your purchasing efforts, spending more time and money than necessary, and negatively impacting productivity.
When toner is running low an employee may take it upon themselves to order new supplies without knowing if there is any in stock. Toner can be expensive, and ordering extra can significantly impact your bottom line.
Wasted Employee Time
Employee time spent searching online and ordering supplies is time spent away from critical day-to-day tasks; and ordering the wrong toner can cost you not only in time, it can damage your equipment. Imagine that one of your team orders a cartridge online from a non-approved vendor. When it shows up, it’s an inferior product that leaks inside your machine. Now your device needs service, you need to place an order for the right toner, and figure out how to return the faulty product. This can seriously impact your employee productivity and your bottom line.
Lowering Costs with Managed Print Services (MPS)
With a Managed Print Services provider, here’s how this same scenario might play out…
When your monitored print device is low on toner, your MPS provider is automatically notified, and orders the proper toner cartridge which arrives at your office the next day.
All that needs to be done is for an employee to replace the empty cartridge with the new one. That’s it. No stress, no questions, no mess, and no wasted time or over ordering.
An MPS provider can work with you to manage your entire print environment, from ordering supplies, to service and maintenance freeing your employees to focus on core business initiatives.