Every company is unique in its print needs and usage. A detailed print assessment can provide some valuable information about your company’s print environment to get you on your way to saving, including the following:
- Usage – Data is compiled by device, and separated by color and black and white print volumes.
- Cost – Actual costs are defined by device, page and overall cost.
- Activity – Sorted by user at the department or end user level.
- Consumption – Energy consumption is measured and reported for all hardcopy printers.
- Inventory – All devices whether offline or networked are accounted for.
- Recycling – Practices for used cartridge disposal are identified.
Three Print Assessment Opportunities
Onsite Services: Primarily used for large-scale operations or those with multiple locations requiring a more in depth assessment due to fragmented policies and procedures.
Monitoring Software: Advanced print monitoring software can help users to realize their actual cost of printing and accurately measure volumes while providing valuable insight into office workflow. After this exercise alone, businesses often discover an immediate opportunity for savings.
Walkabout: This type of print assessment involves taking a thorough inventory of all networked and non-networked devices and printing a configuration sheet at the beginning and end of each day. With a clear picture of daily print volumes, it’s an effective way to project weekly, monthly or annual usage as a baseline for change.
A Managed Print provider can help you get control over your print environment. For a free, no obligation, print environment assessment, contact us today.
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