Proper placement of office equipment can help remove bottlenecks, improve efficiency, increase productivity and reduce your costs. Here are some tips for maximizing the ergonomics of your office print environment to immediately improve workflow.
Start By Asking Questions
Start by analyzing your existing layout. Asking these questions can help you understand your current situation:
- How much printing, scanning, faxing and copying do you do in the office on a typical day?
- What departments print the most?
- What types of projects are they printing? Are they in color or monochrome?
- What functions aren’t being used by certain departments or users?
- Do you suffer from delays in your print requests?
- Are employees complaining about print convenience?
Take Positive Steps
Here are some proactive steps you can take to begin transitioning to a more efficient workflow:
- Draw a Map and Think it Through – Take the time to determine what types of printing your employees do and where. Based on your findings, sketch out a map of your office and consider what effect placing office machines will have on users and the resulting workflow.
- Accommodate Your Users – Marketing may need access to print in color, while accounting may only have a need for a monochrome device. Make note of any special printing needs; for example if your PR department prints mailing labels or card stock invitations, they may need a device that can handle multiple media.
- Proper Environment – Make sure machines are placed in accordance with the manufacturer’s specifications. Be mindful of high traffic areas where they may be bumped or moved. Try to keep devices in an environment with a stable temperature to keep them in optimum shape.
For more information, why not contact an experienced Managed Print Services provider? They can help evaluate your current print environment and offer you expert advice on how to configure your office print environment.
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