Ask These 4 Questions When Choosing an MPS Provider

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If you’re not working with a Managed Print Services (MPS) provider, you may be missing out on the cost savings and increased productivity they provide to many businesses. But how do you choose an MPS provider that’s right for you? Start by asking these questions:

1. How will you measure the costs and efficiency of my print environment?

Most MPS providers start out by analyzing your existing print environment to make recommendations for effective changes. You will want to understand what measures are being used, and how results are calculated. An MPS provider should provide ongoing analytics and easy to use and understand reports of your cost savings and productivity.

2. How will you integrate your solutions into my current infrastructure?

Few businesses can afford to scrap their entire print environment, workflows, and procedures to start anew. An MPS provider should be able to work with your current system and your budget to make incremental changes. If you have essential software, applications, or other needs, these must be compatible with the services being offered to get the most out of your partnership.

3. How will you adapt to my business over time?

As your business grows, your MPS provider should be able to grow with you. Solutions should be scalable and upgrades easy and affordable.

A good MPS provider should be able to help guide your business into the future. Security is an essential component of any system to protect the integrity of your network. Digital workflows can reduce costs and improve performance, while mobile printing can help fit the needs of your growing business.

4. How do I know you will help my business?

A good MPS provider will be happy to provide references. Check their track record with past and current clients and if you have specific concerns, such as reducing your carbon footprint, you should also be sure to mention this need upfront.

Contact a Hughes Xerographic representative today and we’d be pleased to answer any questions about Managed Print Services and how it can benefit your business.